PRIVACY POLICY

The Personal Information Protection Act (“PIPA”) regulates the way organizations in British Columbia use, keep, secure, disclose and collect Personal Information. “Personal Information” means all information about an identifiable individual and includes paper and electronic information. The Notary recognizes the importance of privacy and recognizes the sensitivity of Personal Information received in the course of our Notary practice.

We recognize the professional obligations to maintain the confidentiality of our clients’ information, and recognize our obligations concerning the Personal Information of all individuals that we collect, use or disclose in our practice. This policy has been developed with those obligations in mind.

Why do we need Personal Information?

To give legal and notarial advice to clients, we need access to all relevant facts and information relating to the transaction. This information will necessarily include Personal Information about our clients and about individuals other than our clients.

What do we do with the information?

When we can, we collect Personal Information directly from the person to whom the information pertains. If necessary, we will collect Personal Information from other sources.

By retaining us for advice or representation, our client consents to our collection, use or disclosure of the client’s Personal Information in order to properly advise and represent the client.

It is our policy to collect Personal Information about individuals other than clients in accordance with the provisions of PIPA. The Act provides that an individual has consented to our collection, use or disclosure of Personal Information about that individual if, at the time the consent is deemed given, the purpose is considered obvious to a reasonable person. In those circumstances, we will collect, use or disclose Personal Information without obtaining a written or verbal consent to do so.

The Act also permits us to collect, use or disclose Personal Information about an individual in some circumstances without the individual’s consent. These include (but are not limited to) circumstances in which:

 

When we collect, use or disclose Personal Information, we will make reasonable efforts to ensure that is accurate and complete.

How will we keep Personal Information secure?

We recognize our professional and legal obligation to protect the confidential information of our clients and other individuals we have collected within our practice. We have, therefore, made arrangements to secure against the unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction of Personal Information.

Under what circumstances will we release Personal Information?

The Act permits individuals to submit written requests to us to provide them with:

We will respond to requests in the time allowed by the Act and as authorized by you pursuant to various documents in our file. We will make a reasonable effort to assist applicants and to respond as accurately and completely as reasonably possible. All requests may be subject to any fees and disbursements the law permits us to charge.

An individual does not have an absolute ability to access his or her Personal Information under our control. The Act provides that we must not disclose Personal Information when:

The Act further provides that we are not required to disclose Personal Information when: